Purpose
According to the EU regulation (GDPR), we are obliged to disclose what information we store about the association's members and what data we collect about visitors to the website.
Guild registration of members' personal data
Hjortspringbådens Guild registers some data about individual members. This is only information that is necessary for the operation of the guild:
The following is registered in the accounting system:
- Name
- Address
- Phone number
- Enrolment date
- Latest payment of membership fee
In the email system's contacts:
- Name
- E-mail address
and optionally
- Physical address
- Phone number
- About participation in shifts, if yes: Under what circumstances
The website:
- No member information is published on the website, except for members of the board of directors, but not their private email addresses
- The website - hjortspring.dk - does not generally use cookies, but there are a few that are necessary for secure browsing to work.
They are described here - On the hosting company's server, data is collected for statistics, but not personally identifiable
Other information, e.g. social security number, is not registered. The information may only be used for the association's operations, otherwise there must be consent from each individual member.
The information must be stored securely so that unauthorised persons cannot read it. They must not be found through a Google search.
Any member may, upon request, be informed of what the organisation has registered about them.
Upon cancellation, the association must delete everything that has been registered about the member.
Sources
- Frivillighed.dk
- Datatilsynet:
Searched for Associations
Author: Ib Stolberg-Rohr.