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Purpose According to the EU regulation (GDPR), we are obliged to disclose what information we store about the association's members and what data we collect about visitors to the website. Guild registration of members' personal data Hjortspringbådens Guild registers some data about individual members. This is only information that is necessary for the operation of the guild: The following is registered in the accounting system: NameAddressPhone numberEnrolment dateLatest payment of membership fee In the email system's contacts: NameE-mail addressand optionallyPhysical addressPhone numberAbout participation in shifts, if yes: Under what circumstances The website: No member information is published on the website, except for members of the board of directors, but not their private email addressesThe website - hjortspring.dk - does not generally use cookies, but there are a few that are necessary for secure browsing to work.They are described hereOn the hosting company's server, data is collected for statistics, but not personally identifiable Other information, e.g. social security number, is not registered. The information may only be used for the association's operations, otherwise there must be consent from each individual member.The information must be stored securely so that unauthorised persons cannot read it. They must not be found through a Google search.Any member may, upon request, be informed of what the organisation has registered about them.Upon cancellation, the association must delete everything that has been registered about the member. Sources Frivillighed.dkDatatilsynet:Searched for AssociationsAuthor: Ib Stolberg-Rohr. Language The text in this article has been translated from Danish to English using the free DeepL translation programme. 
This is only available in Danish, check it out here.
The board of directors Service Adresser FunctionNameChairmanJørn Anders JørgensenVice ChairmanLisbeth SimonsenTreasurerJohn PetersenSecretaryÅse Ditlefsen Ferrão Ib Stolberg-RohrOther members Karl Erik Hansen Lis Carstensen  FunctionNavnEvents / visitor appointmentsKnud V. Valbjørn,tlf. 7445 1583, mobil: 4277 0388WebmasterIb Stolberg-Rohr  WhatAddresse-mailLindeværftetDyvigvej 11,Holm, 6430 This email address is being protected from spambots. You need JavaScript enabled to view it. FacebookFacebook link 
23 August 2021 § 1. Name and home location The name of the organisation is Hjortspringbådens Laug and it is based in Als. § 2. Purpose The Hjortspringbådens Guild has the overall goal of promoting information about Hjortspringbåden and its history. Subgoals: Build as accurate a replica as possible of the Hjortspring boat using the craftsmanship techniques and replica tools of the time.The building project must attract as much professional expertise as possible to ensure a true replicaIn co-operation with local, regional and national institutions, gather knowledge about the history of the Hjortspring Boat and the shipbuilding of this periodEnsure that the built replica of the Hjortspring boat is stored safely near the Hjortspring area, that it is tested in practice and then used for exhibition purposesConduct educational activities to increase awareness of the history of the Hjortspring boat and the Hjortspring area.Initiate and promote activities based on prehistoric times. Spread knowledge of the period and the history behind the artefacts on displayThe organisation may not engage in commercial activities. § 3. Membership Anyone - both individuals and organisations - can become a member. Membership is valid for one year and follows the calendar year. Membership ceases when you notify the guild in writing of your resignation by the following 31 December or when the membership fee is not paid. § 4. The board of directors The Board of Directors consists of 7 people and is elected by the general meeting. The Board consists of the Chairman, Vice Chairman, Secretary, Treasurer and three non-executive Board members.Outside the board, there are 2 substitutes and 2 auditors. Members over the age of 18 are eligible for election.The term of office is 2 years and re-election is possible. In even-numbered years, 4 members are elected, as well as one substitute and auditor, and in odd-numbered years the remaining 3, as well as the other substitute and auditor are elected.The Board of Directors constitutes itself and determines its own rules of procedure. Voting by the Board of Directors is by simple majority. The Board of Directors constitutes a quorum when at least 4 are present. Minutes are taken of all board meetings.The Board of Directors may convene an extraordinary general meeting at any time if a majority of the Board of Directors so wishes. In that case, the same notice period and announcement as mentioned in § 7 applies. § 5. Financial liability The association's members are not liable for the association's debts. § 6. Members' rights and obligations Members have 1 vote at the general meeting, this also applies to associations that can be represented by a board member. You must attend the general meeting in person to be entitled to vote. It is not possible to vote by proxy. If at least 1/3 of the guild's members so request, the board must convene an extraordinary general meeting with the requested agenda.The same notice period and announcement as mentioned in § 7 applies.A member may be excluded if a unanimous board deems it necessary.In that case, the member must be sent written reasons for the exclusion.Members have access when they are working:Preservation of the site and its content of exhibited replicaNew historically based topics by copying objects from the period mentioned in § 2 (5), e.g. woodwork, blacksmithing, weaving, costume making, tool making, pottery, etc. § 7. The General Assembly The General Assembly is the supreme authority of the guild.The Annual General Meeting is held once a year before the end of March.Members are notified in writing at least 14 days before the general meeting.Votes are decided by simple majority.The general meeting shall be chaired by a chairperson who is not a member of the Board of Directors.The chairperson determines the form of voting, which must, however, be in writing in the case of personal elections and if only one of the attending members so wishes.The agenda of the general meeting must at least include: Election of a chairperson of the meetingChairman's reportPresentation of the financial statementsConsideration of proposals receivedElection of board members according to § 4Election of an  substitute memberElection of auditorPresentation of the budget and setting the annual membership feeOptionally Minutes are taken at the general meeting.Proposals must be submitted in writing to the board 1 week before the general meeting. § 8. Accounting and reporting The financial year is from 1 January to 31 December.The Board of Directors is authorised toAppoint one or more board members to either alone or jointly dispose of the association's assets and to represent the association in financial matters.Appoint one or more members of the Board of Directors to either alone or jointly manage the association's funds via electronic banking products and to enter into contracts in this regard.The treasurer is responsible for ensuring that the accounts are certified by the auditors § 9. Bylaws changes Proposed amendments to the bylaws must be submitted in writing to the Board of Directors, which will present them at the general meeting. Proposed amendments are sent out together with the notice convening the general meeting.Amendments to the bylaws shall be made if at least 2/3 of the attending, voting members vote in favour of the proposal. § 10. Termination of the guild Termination may be decided at a general meeting if a majority of the attending, voting members so decide. The decision must be confirmed by a new general meeting, which must be held no later than 2 months later. The notice of the meeting must clearly state that a vote on the termination of the guild is to be held. At the latter general meeting, decisions are also taken by simple majority. The latter general meeting appoints a liquidation group, which decides where all assets will be stored in the future. Change history Amended at the founding general meeting on 3 June 1991 Amended at extraordinary general meeting 21 April 1998 § 2. Addition on commercial activitiesNew § 5. Added, numbering and references updated Amended and additions at general meetings 2 March 2009 § 2: Paragraph 5 added§ Section 6: Addition - member access§ Section 10: Nordborg Municipality is changed to Sønderborg Municipality Amended at the general meeting 7 March 2016 § Section 10: Municipality is replaced with liquidation group Amended at the general meeting 23 August 2021 Change of § 8, as requested by Sydbank Last change approved by: Chairman:Lisbeth SimonsenVice chairman:Jørn Anders JørgensenSecretary:Åse Ditlefsen FerrãoTreasurer:John PetersenMembers of the board:Charlotte JervelundIb Stolberg-RohrKarl Erik Hansen Note Only the Danish version of the Bylaws has legal validity. Language The text in this article has been translated from Danish to English using the free DeepL translation programme. 
Our reality The organisation phase was based on the reality as it was and is here in Nordals and on the opinions and attitudes of the members. It is therefore not possible to easily reproduce our working methods to other parts of the country where a similar project would be carried out. There is an obvious connection between method and local culture. Background information So let's outline the background to the project, geographically and in terms of population: Als is an elongated island lying close to the foot of Jutland, separated from it only by a fjord and a narrow strait. The island's area is 317 square kilometres. While the west coast is formed by numerous sandy coves and bays, the east coast is an unbroken coast with no narrows and alternating sandy and rocky beaches. The watershed is quite close to the east coast. The soil on Als is mainly moraine clay with a few sandy areas and some marshland. Until the end of World War II, the island was characterised by agriculture, mainly small-scale farming. Apart from one large town, Sønderborg in the south and the two hamlets of Augustenborg and Nordborg, the island is characterised by dozens of small villages, almost all located west and south of the watershed. In one of the villages, Elstrup, a small factory, Danfoss, developed after the war into a major industry in the product area: Automatic control valves for refrigeration, heating and industrial plants. Over the next 20 years after the war, the factory grew from 200 to 7,000 employees. Much of this growth in employees came from the agricultural sector, who unleashed their perhaps inhibited creativity by being exposed to new tasks. People flocked to the island from all over the country, as well as from abroad, many with degrees. The number of engineers in the municipality alone increased by 700 over the 20 years. The explosive expansion created a new-build atmosphere. Anything was possible.Another major factor influencing the community was the sense of quality, as the fine mechanical production of control devices requires quality at every stage.As nowhere on the island is further than 5-6 kilometres from the beach, the easy access to the sea has resulted in a large number of pleasure craft and fishing dinghies. It was here on Als that it happened, in ancient times and in the present. Drawing: K.V. Valbjørn. The members An island like Als forms a tight-knit community. Guild members represent a wide range of interests such as woodworking, sailing, boat archaeology, history, organisation, video recordings, stress analysis, tools, social contexts, PR, hydromechanics and computer controlled geometry. The following professions are typical among those active: teacher, farmer, paver, engineer, industrial operator, driver, computer specialist, machinist, housewife, doctor, machinist, electrician and grocer. There is an overwhelming number with engineering education among the active. However, you won't find archaeologists, historians, carpenters, sailors or shipbuilders here. The typical member who actively participated in the activities in the nineties has now passed the age of 60 (text is from 2003). Sources Hvad Haanden former er Aandens Spor Language The text in this article has been translated from Danish to English using the free DeepL translation programme. 
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